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Tips and Tricks for Renewing Your Philippines Passport in Malaysia

Renewing your Philippines passport in Malaysia can be a relatively straightforward process if you follow the necessary steps and have all the required documents. This guide will provide you with some tips and tricks to ensure that your renewal process goes smoothly.

Philippines Passport Renewal Process in Malaysia

Step 1: Schedule an Appointment

Before anything else, you need to schedule an appointment with the Philippine Embassy in Kuala Lumpur. This can be done by visiting the embassy’s website or by calling their hotline number. Make sure to book an appointment as early as possible to avoid any delays in processing your passport renewal.

Step 2: Prepare the Required Documents

Before heading to your appointment, ensure that you have all the necessary documents. These include:

  1. Your old passport
  2. One (1) photocopy of your passport bio page (page with your photo and personal information)
  3. Completed passport application form (you can download this from the embassy’s website or pick up a copy at the embassy)
  4. One (1) photocopy of your Malaysian visa (if applicable)
  5. One (1) photocopy of your Malaysian IC/Passport (if applicable)
  6. Proof of Philippine citizenship (e.g., birth certificate, marriage certificate, or report of birth, etc.)
  7. One (1) photocopy of your proof of Philippine citizenship
  8. Processing fee (payable in cash)

It’s always a good idea to double-check the requirements before heading to your appointment.

Step 3: Arrive Early and Dress Appropriately

Make sure to arrive at the embassy at least 30 minutes before your scheduled appointment. This will give you enough time to go through security checks and fill out any necessary forms. It’s also important to dress appropriately. Avoid wearing slippers, shorts, or sleeveless tops, as these may not be allowed inside the embassy.

Step 4: Submit Your Application

Once inside the embassy, proceed to the Passport Processing Area and submit your application along with the required documents. The embassy staff will review your application and documents to ensure that everything is in order. If there are any missing or incomplete documents, you may be asked to provide them at a later date.

Step 5: Pay the Processing Fee

After submitting your application, you will be asked to pay the processing fee. The fee may vary depending on the type of passport you are applying for and the embassy’s current rates. Make sure to bring enough cash to cover the processing fee.

Step 6: Biometrics Capturing

Once you have paid the processing fee, you will be asked to proceed to the biometrics capturing area. This is where your photo and fingerprints will be taken. Make sure to follow the instructions of the embassy staff to ensure that your biometrics are captured correctly.

Step 7: Wait for Your Passport to be Processed

After completing the biometrics capturing, you will be given a receipt that you need to keep as proof of your application. The processing time for passport renewal may take up to 8-10 weeks. You can check the status of your passport renewal online using the reference number on your receipt.

Step 8: Collect Your New Passport

Once your passport renewal is complete, you will receive a notification from the embassy. You can then proceed to the embassy to collect your new passport. Make sure to bring your old passport and the receipt given to you during the application process.

Renewing your Philippines passport in Malaysia is a straightforward process as long as you have all the necessary documents and follow the required steps. Make sure to schedule your appointment early, prepare the required documents, arrive early, dress appropriately, submit your application, pay the processing fee, have your biometrics captured, and wait for your passport to be processed. With these tips and tricks, you can ensure that your passport renewal process goes smoothly.

Important documents required for Philippines Passport Renewal in Malaysia

Old Philippine Passport – 

You need to present your old Philippine passport that needs to be renewed. Make sure to bring the original and photocopy of the passport.

Accomplished Passport Application Form – 

You need to fill out the passport application form, which is available on the website of the Philippine Embassy in Malaysia. Make sure to fill out the form completely and accurately.

Passport-sized Photographs – 

You need to submit two recent passport-size photographs with a white background. The size of the photograph should be 4.5cm x 3.5cm.

Malaysian Resident Permit/Visa –

You need to provide your Malaysian resident permit/visa along with its photocopy.

Photocopy of Passport Pages – 

You need to provide a photocopy of the first page of your passport and the page where your latest departure stamp is located.

Payment of Renewal Fee – 

You need to pay the renewal fee in cash. The exact amount may vary depending on the current exchange rate and fees set by the embassy.

It’s important to note that additional documents may be required, depending on the circumstances of the applicant. It’s always best to check with the Philippine Embassy in Malaysia or the Consulate General of the Philippines in Kota Kinabalu for the latest requirements and procedures.

Dos and dont’s in Philippines Passport renewal in Malaysia

  1. Do schedule an appointment – The Philippine Embassy in Malaysia requires applicants to schedule an appointment before coming to the embassy to renew their passports.
  2. Do arrive on time – Be punctual and arrive on time for your scheduled appointment.
  3. Do bring all the required documents – Make sure to bring all the necessary documents, including the old passport, accomplished passport application form, passport-sized photographs, Malaysian resident permit/visa, photocopies of passport pages, and the renewal fee.
  4. Do dress appropriately – Dress properly and avoid wearing clothing with offensive or inappropriate messages.
  5. Do be polite and respectful – Show respect and courtesy to the embassy staff and other applicants.
  1. Don’t forget to double-check your documents – Double-check your documents before going to the embassy to avoid any mistakes or missing documents.
  2. Don’t bring unnecessary items – Avoid bringing unnecessary items, such as large bags or backpacks, food or drinks, or any electronic devices.
  3. Don’t be late for your appointment – Being late for your scheduled appointment can cause inconvenience to other applicants and the embassy staff.
  4. Don’t argue or be rude – Avoid arguing or being rude to embassy staff or other applicants. Remember to remain calm and respectful at all times.
  5. Don’t submit fraudulent documents – Submitting fraudulent documents or making false statements can result in serious consequences, including denial of passport renewal and possible legal charges.

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